Lock the meeting. Open the Participants panel, click the More button at the bottom, and choose Lock Meeting.
Once all of your attendees have arrived, lock your meeting so that no one else can be admitted. If an attendee leaves, they cannot gain access back into the meeting.
Enable the “Mute Participants Upon Entry” feature. (meeting host)
Participants will have to unmute their microphones to participate. This feature will ensure fewer disruptions at the start of a meeting or class.
Zoom and myCourses
Provide instructions on how participants can ask questions – this could be a PowerPoint slide that appears at the start of the Zoom meeting for participants to view. (meeting host)
Post any resource links in Chat. It’s always a good idea to send an email with resource links you’ll be sharing either prior to or after the session.
Schedule a preliminary meeting first to iron out any technical difficulties and discuss online etiquette and expectations.
Usability and Accessibility
Enable recording and auto-transcribing.
When you record a meeting and choose Record to the Cloud, the video, audio, and chat text is recorded in the Zoom cloud. The recording files can be downloaded to a computer or streamed from a browser. Use the Audio transcript option (under Cloud Recording) to automatically transcribe the audio of a meeting that you record to the cloud.
Enable the “Show a ‘Join from your browser’ link” setting under Settings – Meetings – In Meeting (Advanced). This is a workaround for participants who are unable to download, install, or run applications.
Online Office Hours and Advising
Enable the Waiting Room. Attendees must be admitted by the host in order to enter the meeting.
Setting up an office hour, advising meeting, TA meetings:
Assign a co-host. The co-host feature allows you to share hosting privileges with another user in a meeting. This can be useful to allow another user to manage the administrative side of the meeting, such as muting participants or starting/stopping the recording. Co-hosts are assigned during a meeting and cannot start a meeting.