Zoom Tips


Secure Meeting Recommended Settings
Step-by-step Instructions

General

  • Be sure your Video and Audio are turned off as you enter meetings.
  • Keep your microphone muted, unless you are speaking.
  • Open the meeting at least 5 minutes before the start time. (meeting host)
  • Use an active speaker view. View video layout options.
  • Enable the “Mute Participants Upon Entry” feature. (meeting host)
    Participants will have to unmute their microphones to participate. This feature will ensure fewer disruptions at the start of a meeting or class.

Zoom and myCourses

  • Provide instructions on how participants can ask questions – this could be a PowerPoint slide that appears at the start of the Zoom meeting for participants to view. (meeting host)
  • Post any resource links in Chat. It’s always a good idea to send an email with resource links you’ll be sharing either prior to or after the session.
  • Schedule a preliminary meeting first to iron out any technical difficulties and discuss online etiquette and expectations.

Usability and Accessibility

  • Enable recording and auto-transcribing.
    When you record a meeting and choose Record to the Cloud, the video, audio, and chat text is recorded in the Zoom cloud. The recording files can be downloaded to a computer or streamed from a browser. Use the Audio transcript option (under Cloud Recording) to automatically transcribe the audio of a meeting that you record to the cloud.
  • Communicate Keyboard Shortcuts.
    Send out the Zoom Keyboard Shortcuts ahead of time.
  • Enable the “Show a ‘Join from your browser’ link” setting under Settings – Meetings – In Meeting (Advanced). This is a workaround for participants who are unable to download, install, or run applications.

Online Office Hours and Advising

  • Enable the Waiting Room. Attendees must be admitted by the host in order to enter the meeting.
  • Setting up an office hour, advising meeting, TA meetings:

Large Meeting Recommended Settings
Step-by-step Instructions

  • Enable the Join before the host feature.
  • Enable the Waiting Room. Attendees must be admitted by the host in order to enter the meeting.
  • Enable the Mute participants on entry feature.
  • Display participants in gallery view.
  • Assign a co-host. The co-host feature allows you to share hosting privileges with another user in a meeting. This can be useful to allow another user to manage the administrative side of the meeting, such as muting participants or starting/stopping the recording. Co-hosts are assigned during a meeting and cannot start a meeting.
  • Create any polls ahead of your meeting.