Zoom Tips

Secure Meeting Recommended Settings
Step-by-step Instructions

Require a meeting password.
Enable the Waiting room. Attendees must be admitted by the host in order to enter the meeting.
Disable the Join before host feature.
Select to generate random meeting IDs. Do not use your personal meeting ID.
Enable the Mute participants on entry feature.
Lock the meeting. Open the Participants panel, click the More button at the bottom, and choose Lock Meeting.
Once all of your attendees have arrived, lock your meeting so that no one else can be admitted. If an attendee leaves, they cannot gain access back into the meeting.
Change screen-sharing to Host-Only.
Disable annotations for participants.
Scheduling a meeting that requires registration will allow participants to register with their e-mail, name, other questions, and custom questions, allowing you to capture more information about your attendees. Note: Participants joining meetings with registration must use the Zoom desktop client or mobile app. They will not be able to join using the web client.
The meeting host should be prepared to end the meeting at any time.

Meetings with UMassD-only Participants

Enable the meeting setting “Only authenticated users can join: Sign in to Zoom with your UMassD Logon”. This will limit meeting participants to users with valid UMassD Logon accounts. Note: If a participant does not have a UMassD Zoom account, they will not be able to join the meeting or webinar if this setting is enabled. As a reminder all UMassD faculty, students. and staff have access to Zoom at no charge.

General

Be sure your Video and Audio are turned off as you enter meetings.
Keep your microphone muted, unless you are speaking.
Open the meeting at least 5 minutes before the start time. (meeting host)
Use an active speaker view. View video layout options.
Enable the “Mute Participants Upon Entry ” feature. (meeting host)
Participants will have to unmute their microphones to participate. This feature will ensure fewer disruptions at the start of a meeting or class.

Provide instructions on how participants can ask questions – this could be a PowerPoint slide that appears at the start of the Zoom meeting for participants to view. (meeting host)
Post any resource links in Chat. It’s always a good idea to send an email with resource links you’ll be sharing either prior to or after the session.
Schedule a preliminary meeting first to iron out any technical difficulties and discuss online etiquette and expectations.

Enable recording and auto-transcribing.
When you record a meeting and choose Record to the Cloud, the video, audio, and chat text is recorded in the Zoom cloud. The recording files can be downloaded to a computer or streamed from a browser. Use the Audio transcript option (under Cloud Recording) to automatically transcribe the audio of a meeting that you record to the cloud.
Communicate Keyboard Shortcuts.
Send out the Zoom Keyboard Shortcuts ahead of time.
Enable the “Show a ‘Join from your browser’ link” setting under Settings – Meetings – In Meeting (Advanced). This is a workaround for participants who are unable to download, install, or run applications.

Enable the Waiting Room . Attendees must be admitted by the host in order to enter the meeting.
Setting up an office hour, advising meeting, TA meetings:

Enable the Join before the host feature.
Enable the Waiting Room. Attendees must be admitted by the host in order to enter the meeting.
Enable the Mute participants on entry feature.
Display participants in gallery view.
Assign a co-host. The co-host feature allows you to share hosting privileges with another user in a meeting. This can be useful to allow another user to manage the administrative side of the meeting, such as muting participants or starting/stopping the recording. Co-hosts are assigned during a meeting and cannot start a meeting.
Create any polls ahead of your meeting.