Purpose and Permitted Use
The Blackboard Learning Management system (myCourses) is utilized for credit-based courses scheduled in the UMass Dartmouth student information system (COIN). Course sites are typically used to supplement face-to-face instruction, also known as web-enhanced instruction, blended and fully online courses. The system may not be utilized for non-instructional purposes that fall outside of academic courses, such as organizations, committees, groups, and clubs.
User Management and Access
User Accounts
Course access is granted to students who are officially registered in COIN and the faculty member who is listed as the course instructor of record. Students must be officially registered in COIN in order to gain access to the Blackboard course site. This includes course auditors.
Data synchronization between COIN and myCourses occurs 3 times per day so that enrollments and faculty assignments in myCourses are accurate and match the COIN roster.
Student Course Enrollment
Student users are loaded into a myCourses site when the course instructor requests their course site(s). Students gain access to course sites on the official course start date listed in COIN. Student access to courses is removed 60 days after the course end date.
Faculty Access
All active UMass Dartmouth faculty are loaded into the myCourses Faculty Support course as they become active university employees and are listed as the course instructor of record in COIN. In some instances, a temporary user account may be established for a new faculty member, to participate in myCourses training.
Teaching Assistants
Faculty may request to have a teaching or graduate assistant enrolled in their course site(s).
Steps to add student/TA in myCourses:
For the instructor of record to request a TA to be added to their course(s) in MyCourses the following is needed:
- Student/TA hiring authority in your department has created a placement for this position.
- The student has been hired through CORSAIR jobs and has an active record.
- The enrolled students are notified that a Teaching Assistant is monitoring the course.
To request TA access, please submit the myCourses Supplemental Access Request through BonitaSoft.
Teaching Assistant Access Request Form
PLEASE REMEMBER:
Students cannot be added to the course until the placement is completely validated and the student has been notified that they have access to HRDirect.
Please make sure the student has completed all of the necessary paperwork to be hired through CORSAIR jobs.
Other Access
Access is permitted with written permission from the College Dean for the following:
- Program Directors
- Clinical Instructors
- Faculty Peers (specific purpose must be detailed)
Contact IT Help if you have questions regarding any other myCourses access.
Length of Course Access
Student access to myCourses course sites is removed 60 days after the course end date. (see Incomplete information below)
Faculty retain access to their course sites for 3 semesters (14 months) from which the course was initially offered. Faculty are advised to back up their courses after each semester in order to retain a copy of the course for their records or should their service end at UMass Dartmouth. Note: Due to the university’s LMS migration to Canvas, faculty will no longer have access to myCourses and any course content after June 1, 2025. Faculty should make backup copies of their courses for their records.
Teaching Assistants, Course Graders, Course Builders, and employees are removed 7 days after the course end date.
Incomplete
All students retain access to course sites for 60 days following the course end date. If faculty have students who have been granted a grade of “I” (Incomplete) and need to retain access after the 60-day period to complete their work, please submit a CITS Help Ticket requesting access.
Blackboard Administrator Access
Blackboard Administrators may access a course site without instructor permission or advance notice for the purposes of troubleshooting course site issues for students and faculty.
FERPA Information
UMass Dartmouth follows the provisions of the Family Education Rights and Privacy Act of 1975 (FERPA). These policies protect the privacy of student educational records. UMass Dartmouth faculty and staff must adhere to FERPA guidelines to protect sensitive information.
User Responsibilities
All users must adhere to UMass Dartmouth IT Policies.
All users are responsible for his/her account, including the safeguarding of access to myCourses. All activity originating from an account is deemed to be authored by the account holder and is the responsibility of that account holder.
Copyright and Fair Use
Faculty are responsible for the course content uploaded to their course site and therefore are responsible for following copyright laws and fair use guidelines when posting course materials into myCourses.
Course Management
Course Site Creation
Course sites are automatically created using data from COIN with course availability dates set according to the session dates. Students can access course sites on the start date of the course session.
Combining/Cross-listed Course Sections
Faculty have the option to combine course sites. This process combines enrollments from multiple course sections and loads them into one master site.
Please Note: Combining courses is only available if you are teaching multiple sections of the same course (e.g. section 01, 02) or officially cross‐listed courses (e.g. PHL 300/WGS 300). If you have questions regarding combining or cross-listing, please contact IT Help.
Course Site Copy
Course sites can be easily copied/reused for a future semester course site. Faculty are responsible for copying the course content from a previous semester into a future course site.
Transferring Course Sites
Faculty have the option to share their course site content with other faculty members. Written permission from the original course site instructor is required before course content can be transferred. Requests for content to be shared should be sent to IT Help.
myCourses Grade Center
The grade center feature of myCourses is intended for the publication of grades for students and should not be used as a repository of grade records.
Course Backups
Faculty are responsible for retaining copies of course material and student grades from the myCourses system. This includes creating a backup copy of all courses and keeping a copy of the course grade center. The grade center feature of myCourses is intended for the publication of grades for students and should not be used as a repository of grade records.
Course Removal Process
As of June 1, 2025, faculty will no longer have access to myCourses (the Blackboard LMS) due to the university’s migration to the new Canvas LMS. Faculty are responsible for creating a backup of their course content and data for their records.
Faculty are responsible for:
- creating a backup copy of their course(s),
- downloading a copy of their course site grade book, and
- downloading any other student work (assignments, discussions), if you wish to retain copies for your records.
Please refer to the End of Semester Checklist
Archived Courses
After the LMS migration to Canvas, all UMass Dartmouth Blackboard courses will be archived using a secure cloud-based company. Courses will only be retrieved based on legal requirements due to the cost of the data retrieval process.
System Updates
UMass Dartmouth’s myCourse instance utilizes the Blackboard SaaS continuous delivery model. SaaS continuous delivery provides monthly releases, which means more opportunities for bug fixes and enhancements made available in Blackboard throughout the year while eliminating Blackboard downtime for these updates.